We had a very successful, positive PTFA Meeting last week, where we found out that this year’s Dunsford Show was our most profitable ever! There are still some bills to be paid, but it looks like we have made around £8000 profit! This is such an amazing figure – everyone’s hard work has really paid off. Thank you all.
At the meeting, we decided to discuss how to spend this money, for the benefit of the children. We had many ideas but decided to postpone any big decisions until one of our first meetings in the new school year. Do come along to make your views known – Monday 11th September 7:30pm (tbc).
However we did decide on some events to put in the diary for next term:
Bring and Share Picnic – Saturday 16th September 5-7pm
PTFA Coffee Morning – for all parents – Thursday 28th September 9-10:30am
Bag2School collection – Wednesday 1st November 9am
We also decided to organise personalised Christmas Cards and Tea Towels at Christmas once again!
Do put these dates in your diary and support our amazing PTFA.
Dunsford Show Thank you
I would like to say thank you to everyone who supported the show on Saturday, in whatever way, great or small.
So many people did something to help raise much needed funds for our school community from baking cakes, shifting equipment, loaning things, bringing in bottles, spending money at the show, and of course the volunteers who between them clocked up many hundreds (if not thousands) of hours of their free time organising, emailing, planning and being there throughout the day from dawn till dusk manning stalls, setting up and packing away at the end. Every single child in our school benefits from the heroic efforts of the last few months so a HUGE thank you to all. We will let you know final figures as soon as we can but it is looking like a really successful show.
Are you interested to know how that money will be spent? Would you like to have a say in just how your child will benefit? Come along to the PTFA meeting next Monday and have your say! Thank you again, Dunsford Community Primary School, for helping us with this fantastic event!
Jo Todd, PTFA Chair
Easter Fun Day and Children’s Competition – Thursday 30th March
At our PTFA Meeting yesterday we finalised plans for an Easter Fun Day on Thursday 30th March. We have decided to move the ‘Children’s Competition’ event forward in our annual cycle of opportunities. As you know, we usually set up children’s competitions to be displayed and judged at July’s Dunsford Show. However, we thought that bringing this forward to just before Easter would give families more time to spend on the activities and to enjoy them with the children. Do see the flyer attached for details of the annual PTFA Children’s Competition. There are 7 ‘classes’ to choose from and it only costs 50p to enter each one. Each class will be subdivided into different age groups. Your child can enter as many or as few of the classes as you like! The top three entrants in each of the class categories will receive a certificate and a rosette. The day will run like this: 8:45am The Village Hall will be open and set up, staffed by PTFA volunteers, so you can drop off your competition entries. Please do not bring them into school. 9am The children will have the opportunity to pop over to view the entries and admire each other’s hard work. Judging will happen behind closed doors at some point! Back at school we will enjoy some Spring-themed or Easter-themed activities. 2:30pm Viewing opportunity and PTFA Café. Do join other parents, relatives and friends of the school, to view the entries and enjoy some refreshments and a catch up. 3:10pm We will bring all of the children over to the Village Hall, with their things for home, ready for the Prize Giving Ceremony. The winners of each category will be announced and rosettes awarded. Everyone will go home with a small seasonal gift from the PTFA. We hope that this new arrangement will breathe some fresh air into the Children’s Competitions. Do please help your child to enter at least one class, and do come along to the café at 2:30pm to admire everyone’s hard work! Thank you.
PTFA Pancake Races
This year’s Pancake Races event was great fun and hugely successful. Thank you to all of the families, PTFA volunteers and staff who came along to join in the fun. I am so sorry that I was not able to join you all. I am told that there was a lovely atmosphere and it was a really good social event, as well as a fundraiser. Amazingly, the PTFA raised over £400 in about 2 hours! There are some costs to come out of this total, but that is a great achievement. Well done to Jo Todd and all those who helped to make it such a success. This year’s winning team in the Pancake Races was ‘The West End Boys’ (Joseph, Jack, Max, Tom, Hayley Smith and Charlie Poustie). We presented the team with the winners’ cup in assembly. Joseph and Jack tell me that they have won several times before, so we asked them for the secret of their success. “We make a very strong pancake, which lasts a very long time. We were still playing with it when we got home,” said Joseph. “The frying pan was very light,” added Max. “We had lots of fast people in our team,” added Jack. So there you have it – tips to store away to remember for next year?!
PTFA Pancake Races: Saturday 4th March 10am
Dear Parents, The PTFA are organising the annual Pancake Races on Saturday March 4th 2017. If you have never been, it is a fun morning with teams racing and flipping pancakes just outside the school! There will be Bacon Butties, hot drinks, face painting, games, and also this year junior races involving our younger children. It is a great atmosphere and of course helps to raise vital funds for our school at the same time. The PTFA have earmarked a significant sum to put towards the development of the new Class 1 outside play area, so pupils do get a lot out of these events. We would love a bit of help on the day to make it a success, so if you are able to help out with one thing that would be much appreciated. I have put a sign-up sheet on the notice board so please do pop your name on it if you can help in any way, thank you! Also, there will an opportunity for children to get organised for Mother’s Day, but we won’t spoil the surprise, just ask the Dads and children to make sure they swing by my stall on the day! Jo Todd (PTFA Chair)
The PTFA consists of volunteer parents, teachers and friends of the school who help with organising special social and fund-raising events for the whole school and community. PTA meetings are very informal, held at the school from 7.30pm-9.00pm. Everyone is very much welcome. Please do come – we need your help – even if it’s in a small way to add value to your child’s school life.
Jo Todd – Chair, Hannah Phipps – Secretary, Ceri Blake – Treasurer
PTFA Swimming Pool Safety Poster Competition
16 fabulous pool towels to be won (four for each of our morning class groups)! Competition rules 1. Please use A5 paper (half of A4) 2. Please design a poster to illustrate one of the following messages: Always use the footbath Wear a swimming hat if your hair is longer than ear-length Walk carefully around the pool, do not run Enter the pool by the steps only, do not jump in Stay off the bank Your poster can be colour or black and white, hand drawn or designed on a computer.
PTFA Resuscitation Training
Don’t forget to get your resuscitation training form back by Friday 15th April to secure your place on your preferred date (Monday 25th April or Wednesday 4th May 7-9pm). Without a current Resuscitation Training certificate, you will not be able to make the best use of the swimming pool (for free) at weekends and in the holidays. Our insurance will not cover you if you do not have the training and we have to be strict about it so that we do not invalidate the terms. At least one adult who holds this qualification needs to be present at all times, supervising from the poolside. Attendance at this 2 hour training session covers you and at £10pp is the cheapest, easiest way to become qualified. So please book up – there are currently 4 spaces left on each night.
Bag2School Recycling Scheme
The next Bags2School collection is happening on 12th May, so please start collecting your unwanted items now. Here is a reminder: We accept the following ‘good quality’ items for re-use: mens, ladies and childrens clothing, paired shoes, handbags, hats, scarves, ties, jewellery, lingerie, belts and soft toys. We do not accept: duvets, bedding, blankets, linen, pillows and cushions, carpets, rugs and mats including shower and toilet mats, soiled, painted or ripped clothing, school or corporate clothing. Thank you, Dunsford PTFA Committee.
Please follow this link to read all about the Fun Easter Morning that the PTFA have organised in aid of PTFA funds.
Chair’s Report – 2014/15
This is my second and final Chair’s Report. At the July 2015 committee meeting I announced my wish to resign from my position as Chair as my daughter Hannah has moved on to another school. Having served on the Dunsford pre school then school committee since Hannah began at Dunsford aged 4, it will be strange to be PTFA meeting free! I am happy to remain in post until December 2015, if needed, by which time (I hope) a suitable replacement will come forward and I will have time to hand over.
This year has brought changes to the PTFA committee, Zoe Crumby took on the role of Secretary, thank you Zoe for keeping the paperwork in order. We also held an extra ordinary meeting in April this year to appoint our new Treasurer, Martin Best. Thank you to our outgoing Treasurer Mike West for his hard work during the earlier part of the year and for 5 years previously and thank you to Martin who took over at probably the Treasurers busiest time, the lead up to the Dunsford Show. He has recently created some wonderful charts which show just how much the PTFA contribute financially to life in school.
The PTFA have been able to fund many exciting events and equipment for the children this year. We held and subsidised the halloween disco in the village hall which were very well supported by the families. We funded the whole school trip to the theatre in December by contributing £5.60 per child towards ticket costs and funded the coaches. We funded a drama workshop for key stage 2 children and supported an artist to come into school, along with the purchase of Lego, new books for our library, a start up kit for the Forest schools project and £50 towards new equipment for the Thrive programme.
This year we supplied each of the new reception children with a book bag and a welcome letter to inform parents about the PTFA and what we do to help the children.
We have continued to support the swimming pool maintenance thanks to the 100 club which runs alongside our general fundraising and is supported by the parents and wider village community, a huge thank you to Jo Hamilton Cox who keeps this running smoothly and has done for many years. I am sure everyone will also agree that Hannah Phipps is doing a good job keeping the pool running, clean and dealing with any day to day issues.
Once again the highlight of my year has been the Dunsford Show. You will have all heard that we made a record sum of just over £6,000 this year which ensures a very healthy balance going forward into the autumn term. Thank you to the show committee headed by Debby Forsyth for their hard work and commitment. A fantastic achievement. We have had a lot of very positive feedback too which is lovely.
In addition to the Show, Becca and Kate kindly organised a Pampered Chef night which was very well supported and raised much needed funds. We also have our Bags to School collection twice yearly which is a good earner for PTFA, thank you to Becca for organising this. The Christmas raffle and Christmas cards always bring in a healthy profit too.
The announcement of our record profit is great news, the PTFA are now able to contribute the sum of £2,000 towards the new play area to be created behind class one. We will also be heavily funding this years whole school Christmas trip.
Moving forward into the new term, I hope that we can encourage new parents to come along and support the PTFA meetings, they are very informal, fun and social. The school DOES need the financial support of the PTFA which positively adds to the learning experiences of the children, including heavily subsidising the maintenance of our swimming pool which sadly the school budget no longer allows. It would be a shame to loose this facility, we are one of only a small number now running a pool on site.
My aim before I leave is to see a healthy support group at our meetings and a few smaller fundraising events in the diary along with a formed show committee to commence the organisation of the 2016 Dunsford Show!
Thank you to everyone who has supported the committee this year, with special thanks to Becca, Kate, Debby, Jo Todd, Leanne, Karen Best and Emma Bowler who despite not having a formal role have been a huge support, attended the majority of meetings and always helped when I have asked! I very much appreciate it.
Treasurer’s Report – 2014/15
The last year was a good year for the finances with a total income of £15,255.31 and a total expenditure of £12,220.08, with £200 set aside in the accounts as show money for the after school club as agree in the PTFA meeting on the 13th July 2015. The result has been to increase our net balance from £11,579.39 to £14,414.62, an increase of £2835.23, which more than covers the contribution of £2000 agreed for the new play equipment for class 1.
Profits from the show contributed almost two thirds of the total adjusted income, with the voluntary pool contributions adding almost 15% (this figure is adjusted because it includes the net profit from the show rather than separating out the income and expenditure, which would then dominate the expenditure). In total these two categories make up 80% of the adjusted income for the year.
The cost of maintaining the swimming pool amounts to half of the expenditure for the year, with class trips just over 20% and the new forest school a further 10%. It is clear that without the show there would be no pool and very limited class trips. In addition, the voluntary poll contributions also make a big difference in helping to sustain the pool, enabling more funds to be available for class trips.
The show was also very successful this year with good takings for the BBQ, bar and raffle. The front gate was up on previous years, but this was largely offset by a significant increase in the cost of the events (the cost exceeding £1000 for the first time in the last 5 years and probably the first time ever). Although it is recognised that the events attract people to the show, it is recommended that for future years a budget is agreed in advance for the events.
It is clear that investment in new equipment for the show was worthwhile. However, there was no auditable trail back to the PTFA for the approval of the expenditure. Whilst it would be inefficient to expect the show committee to ask for approval for every decision, it is recommended that a further budget is approved for additional expenditure for the show, covering both unallocated costs and investment in new equipment.
M. J. Best – Treasurer
In the last twelve months the PTFA have continued to raise funds through the Dunsford Show,the sale of tea towels, Christmas cards, raffle tickets, bonfire party and our annual pancake race. The pancake race was held on Saturday and raised around £250. Bags to school is also continuing and receives the support of the community too which is fantastic. We have introduced Easy Fundraising; this is an online system which means the school earn money when parents shop on line.
We have donated £170 to after school club in 2014 to assist them and have provided funding to school for the purchase of equipment, part funded the whole school trip to the pantomime in December andsubsidised a school disco in November along with Christmas parties and gifts which all enjoyed. We have recently agreed to assist with the Thrive programme and the purchase of Lego. We continue to maintain the school pool having replaced the pool cover last year. The 100 Club continues to raise funds which we set aside to cover any pool maintenance costs. PTFA have also updated the pool rules information sheet, we offer parents resuscitation training sessions and maintain the first aid box for the poolside.
The PTFA would like to offer more social events but our small team of volunteers are now working hard behind the scenes to bring together this year’s Dunsford Show which will be on Saturday 4th July. We are trying hard to increase the support from the parent body and we have a few new ideas to encourage the new parents in early September.
The much needed PTFA shed is now in situ on the school site and means we can keep everything in one place and it is easily accessible to all. We also published our own Dunsford School cook book which is a fabulous keepsake for the children. We still have a few left if anybody would like to purchase one!
A copy of our latest PTFA accounts is attached. We hold a healthy balance but must always be mindful that we cannot heavily rely on the Dunsford Show being so successful each year, this event being very much weather dependant!